Hire charges and payments:

  • If the booking is cancelled 24 hours before the hire period HDS reserves the right to charge a cancellation fee of 100% of the venue hire fee.
  • Payment details will be noted on your confirmatio email and invoice. 

Right of refusal to hire

  • HDS may, at its discretion, refuse any application for hire.

Access to venue

  • Hirers will be given access to the venue as agreed with HDS.

Locking up procedure

  • The hirer ensures that:
    • All electrical devices used are switched off: i.e. heat pumps, lights, kitchen utilities (not fridge) etc.
    • Any kitchen items used are washed and returned to the correct storage place
    • The outside back door is locked
    • The costume hire room (if used) and the two internal back doors of the main hall are locked
    • The front access door is firmly locked with the bolts on one door in place.
    • The key (if held) is returned to Teichelmann’s Guest House.

Cleaning and rubbish removal

  • The Hirer will clean the venue and remove all rubbish and bottles.
  • The Hirer must ensure that any furniture or equipment moved around is left in the position it was found.


  • Noise from amplifiers and loudspeakers must be kept to a moderate level at all times. Failure to comply with this condition may cause complaints to noise control which may result in the early closure of your function or confiscation of your equipment. All events must be completed by 12 midnight latest.


  • No smoking inside the venue
  • No open fires, smoke machines, naked flames (this includes candles and kerosene lamps), BBQs or spits are to be used inside the facility.


  • Hirer can supply alcohol for a function or allow guests to BYO alcohol as long as it is not available for sale. Alcohol is not permitted for sale in the venue unless a special licence is on display for the date and time of booking. A special licence from the Liquor Licencing Agency needs written consent by HDS. All supply of alcohol must be in accordance with the Sale and Supply of Alcohol Act 2012.

 Loss or damage

  • HDS accepts no responsibility for loss or damage to any property the hirer or any guest may bring to the venue, whether within or outside the premises, and does not provide any insurance cover for such property.

Supervision of children

  • The venue is not designed for child care purposes, and there may be potential hazards present. Please ensure all children are supervised at all times.

Performing rights copyright

  • The Hirer will be responsible for any fees which may be claimed by and held to be payable to the Australasian Performing Rights Association (APRA) or like associations.

Pandemic/other Government restrictions

  • It is your responsibility to ensure any Government requirements/mandates, social distancing guidelines/level rules are adhered to. Please ask us for any assistance with layout.

Fire safety

  • Every hirer is required to be familiar with the procedure for evacuation of the venue in the event of fire, and for the appointment of a fire warden in attendance at the function.

Breach of conditions

  • Any breach of these conditions may result in:
    • Closure of the function
    • Refusal to accept future bookings
    • Extra charges being incurred